Employee entitlement management

Paper Permits vs E-Permits

Are paper permits better than E-permits?

A close look at the process and the outflow that the use of paper permits brings to the average workday gives an idea of what progress might look like. Technology-assisted tools are now available that completely transform the process.

Putting costs together – profits and losses – is the only way to break free from the shackles of bureaucracy. Year after year, many repetitive processes that can already be automated still remain in their original form. They shape the working day of many engineers and industry professionals. The introduction of progress is often seen in terms of cost. The return on such an investment should come in a short time.

Much also depends on the very policies and mechanisms for implementing change in a company.

Consider organizational inertia and the vicious circle of excessive tasks generated by bureaucracy itself. Maintaining a paperless permissions process as well as many other processes is so deeply embedded in the work culture that it is hard to imagine doing without them. Interrupting work on projects is normal. All it takes is one phone call from a subcontractor and you have to re-prioritize and take care of printing paper, filling it out, interrupting other people in the process. All this in order to deliver a document to the place of work, which in a few hours will have to be disposed of by someone else.

If we were to analyze the real value which paper forms bring to the workplace where work is carried out, by an external company or maintenance workers, we could even consider it to be negative.

Paper is often very dirty, crumpled and soaked in oil. Signatures and initials left by employees, on various substrates, on tables, machines, or on their knee would be hard for a graphologist to identify. The need to identify the hazards and risks associated with working in a particular location is only explored in greater depth in particularly hazardous locations. Still, permits cover all work – even work that will take less time in total than the entire process of organizing permits to do it.

Communication in the process also leaves much to be desired.

Moving around the plant, you can meet a lot of colleagues and friends from work. The more time the moving process takes, the more time is spent in short conversations with passing people. The worst aspect nowadays is answering dozens of phone calls during the working day. Most of these calls in an industrial environment involve communication with people who are between a few (sick!) and several dozen meters away from us. We interrupt ourselves by putting a hot need that is important right now in the foreground. The strength of this need is quite understandable – if I wait for permission I will not do the assigned work on time. Without a permit, no one can do any work. The permitting process for work therefore has a very high priority. It occurs from several to several dozen times during a working day on a typical industrial plant, e.g. in the Automotive or Energy sectors.

InnerWeb is progress in a completely different direction. It allows us to take a step back and completely remodel our approach and the flow of our workday. The rapid implementation of E-Permits saves and benefits from information that was previously unavailable.

PAPER PERMITS vs E-PERMITS PAPER PERMITS E-PERMITS INNERWEB

  1. AVERAGE ORGANIZATIONAL TIME 26 MIN 2 MIN
  2. SAMPLE VINTAGE COST ($+TIME) 850K 250K
  3. KNOWLEDGE OF WHAT IS CURRENTLY HAPPENING IN THE PLANT X √
  4. STATISTICS OF ONGOING WORK X √
  5. HISTORY OF CONDUCTED WORKS X √
  6. 24/7 FIRE PROTECTION X √
  7. MEANS OF COMMUNICATION IN THE PROCESS FOOT / PUSH PHONE / E-MAIL
  8. PAPER CONSUMPTION AND WASTE DISPOSAL √ X
  9. METHOD OF EMPLOYEE IDENTIFICATION SIGNATURE PARAPHRASE BIOMETRIC SIGNATURE, REGISTER ACCOUNT